Category Archives: online marketing tips

Quick Guide to Holiday Online Customer Service

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hands of business manager typing online customer serviceIt only takes one bad online interaction to put a damper on the next holiday sale. On the flip side, it takes one fantastic social media message or comment to make the holiday season merrier for the customer and the company. According to a list of holiday shopping statistics posted by Constant Contact, the numbers of online purchases and online searches leading to in-store visits are increasing. The stakes are higher than ever for creating an exceptional overall online experience for customers—including customer service.

Reaching the goal of 100% customer satisfaction during the holiday season can seam surreal. It’s the busiest time of the year for many companies. Staff members are stretched thin, both in terms of time and budget.

With all that being said, it’s not unrealistic to provide excellent customer service that boosts sales and brand loyalty. Use these tips to effectively deliver the online customer service that makes the holidays more festive for everyone.

Monitor social media messages.

The biggest mistakes companies make is a lack of awareness about the messages themselves and the importance of responses. On Facebook, one of the most popular social media sites, companies can get badges for quick response times. Beyond social media sites, customers value—even expect—-a quick response.

To meet those expectations, monitor social media messages closely (or contact a marketing firm that can assist with monitoring). Use an e-mail (that is attached to the social media account) or social media monitoring program to promptly and efficiently monitor messages. Whenever possible, add accurate location hours so customers know when to expect a response. If it is not possible to get the information at the time of the message, let the customer know when to expect an answer to their question.

Choose the customer service provider wisely.

Online customer service is not a task that should be assigned to just any staff member. An error in judgment can cost any company sales, both on individual transactions and in negative reviews. Negative reviews can play a significant role in customers’ purchasing decisions. According to Search Engine Land, research has shown that 88% factor online reviews into their purchasing decision.

As such, responding to e-mails and social media messages should not be delegated to any staff member or intern. The responsible party should be available to answer customer inquiries and knowledgeable in customer service. If there is a lack of available staff, consider outsourcing social media marketing to the experts.

Respond promptly.

Online customer service should not be a task that should be tackled once a day or irregularly. Customers expect a prompt response. On social media, statistics say most customers expect companies to respond within 24 hours on social media in general (and faster on some social media sites). For that reason, online messages and comments should be monitored closely. If the answer to the inquiry is not immediately available, let the customer know that their message has been received and the timeline for a resolution.

Ditch the canned responses.

Nothing can kill the holiday spirit like a canned customer service response. If a customer comments on a social media post, answer like a real human and don’t hesitate to ask them to communicate privately. Canned responses to every comment, such as a repeated “thank you for your comment, blah, blah, blah…” can backfire, especially when the initial customer comment is negative. This approach can anger the customer, making the customer experience a negative one.

Offer an easy solution.

The holidays are a busy season. Make the customer’s experience positive by making the resolution easy and expedient. Unless the resolution requires an in-depth conversation, avoid making the customer call; try as much as possible to communicate with the customer through their preferred method of communication (i.e. social media, e-mail, text message, etc.) A positive customer experience over the holidays can leave a favorable impression that lasts long after the festivities are over.

8 BIG Do’s & Don’ts of Marketing Your Business Online

man laying head on desk confused by online marketingWe get it: online marketing is a dark, mysterious abyss that is new and unknown.  It’s not as satisfying as a sale that is closed in-person.  It’s not as concrete as those in-person interactions that come with a customer that walks in the door of your business.  We’ve heard it all before from our clients.

But online marketing gets customers to your door, both in-person and via the internet.  Online marketing builds trust with your customers before they pick up the phone or walk in—if you take these do’s and don’ts to heart when marketing your business online.

Do invest in a solid website.

A mobile-friendly, aesthetically pleasing, and functional website is worth its weight in gold.  A solid website is the foundation of a strong marketing plan with pages full of information that your audience wants to read—and you want to direct them to (more information on the musts of a solid website can be found here).

Don’t create a website and neglect it.

The days of producing a solid website for the sake of having a website is over.  Nowadays, that website needs to work for you.  It needs to have content optimized for search engines so your website shows up at the top of results and on search engine maps.  It needs to have a solid contact page that you can direct your customers to when they have questions.  It needs to have links to your social media pages so potential customers can continue to connect with you.  It needs to have content that answers your customers’ questions and scores points with search engines (more info on regular content here).

Do get the attention of search engines.

Keep two key audiences in mind when you write content for your website: your customers and search engines.  More than 90% of all online searches start with a search engine so it makes cents (pun intended) to optimize your website content and invest in search engine optimization (SEO).  SEO technology gets your website to the top of users’ search engine results within 10, 20, or 50 mile radius (more information on local SEO in this post).

Don’t start marketing without an integrated plan.

The key is integrated.  Your marketing efforts need to be strategic, and an integrated plan that coordinates your online and offline marketing tactics is key (get started with these tips for drafting a marketing plan for your business).  Draft an integrated plan that is flexible enough to bend with the trends and inclusive enough that your brand message is clearly heard in your online (social media, content marketing pieces, etc.) and offline (post cards, ads, etc.) channels.

Do invest in mobile marketing.

Marketing for mobile devices is not just a fade.  It’s not going away.  To the contrary, smart phones, tablets, and other mobile devices are a wave of the future that we all need to get used to and cater to.  If you have a website that isn’t mobile friendly, it’s time to contact a website design company to get a new, mobile-friendly website (built with these website must-haves) online.

Don’t think you have to reach everyone.

Stop trying to reach everyone; instead target your communications for a better return on your investment.  Who are your customers? What information do they want? Where are they online? Where are they offline?  How can you reach them? The answers to your questions should guide your targeted marketing efforts.

Do outsource your online marketing efforts if you don’t have time.

Even with the best of intentions, many a business owner or manager has run out of time to carry out even the most well-thought out marketing plan.  The internet is full of blogs and social media sites started by businesses who abandoned them because of lack of time.  If you find you don’t have enough time, don’t hesitate to outsource your efforts to the local experts that can meet your needs and your budget. 

Don’t cheat and copy and paste the same text on all your social media sites.

Sorry, you’re not fooling anyone when you post the same text to Facebook and Instagram.  It’s not effective. People can tell you’re haven’t created information specific to them, and it’s not going to perform as well.  If you feel a little out of your league (knowledge and time-wise) on a social media channel, contact a marketing company that can use the same voice as you already use and get results when you feel you’re in over your head.